share external rework and new screenshots

docs/user/sharing/external.md

@@ -2,66 +2,50 @@
 sidebar_position: 2
 id: external
 title: External
-description: External sharing of files and folder in OpenCloud
+description: External sharing of files and folders in OpenCloud
 draft: false
 ---
 
 # Public links - external sharing of files and folders in OpenCloud
 
-With public links, you can share files and/or folders across organizations.
+Public links let you share files and folders with people outside your organization.
 
-## Steps to create public link
+## Steps to create a public link
 
-- Click on the “three dot menu” next to the file or folder name you want to share.
-  <img src={require("./img/extern/three-dot-menu.png").default} alt="Three dot menu" width="1920"/>
+- Click the “three dot menu” next to the file or folder you want to share.
+- Select “Share” from the context menu.
 
-- Select “Share” from the drop-down menu.
-  <img src={require("./img/extern/share-drop-down-menu.png").default} alt="Select share" width="400"/>
+  <img src={require("./img/extern/share-drop-down-menu.png").default} alt="Select share" width="1920"/>
 
-- A sidebar window will open on the right side of the screen.
-  <img src={require("./img/extern/sidebar-window.png").default} alt="Sidebar window" width="1920"/>
+- A sidebar window will open on the right-hand side of the screen.
+  <img src={require("./img/extern/sidebar-window.png").default} alt="Sidebar window" width="400"/>
 
-- Scroll down in the sidebar window and click on “Add link”.
-  <img src={require("./img/extern/public-link-section.png").default} alt="Click on add link" width="400"/>  
-  <img src={require("./img/extern/add-link-button.png").default} alt="Add link button" width="400"/>
+- Click “Add link” to open the link configuration window.
 
-- A pop-up window will open where you can configure the following options:
-  <img src={require("./img/extern/public-link-option-pop-up.png").default} alt="Pop up window" width="400"/>
-  <img src={require("./img/extern/public-link-option-button.png").default} alt="Options" width="400"/>
+  <img src={require("./img/extern/public-link-option-pop-up.png").default} alt="Pop up window" width="1920"/>
 
-## Options in the pop-up window
+- Click “Options” to configure the link.
+- Select the desired access rights for recipients:
+  - “Can view":  
+    Recipients can view and download the file, but cannot edit it or upload files.
+  - “Can edit":  
+    Recipients can view, download, edit and delete the file, and upload files to the folder.
+  - “File Drop (secret)":  
+    Recipients can only upload files. They cannot view or edit the content.
 
-- Select the desired access rights for the recipients:
-  - “Can view":
-    The link recipient can view and download the file, but cannot edit or upload files.
-  - “Can edit":
-    The link recipient can view, download, edit and delete the file, as well as upload files to the folder.
-  - “File Drop (secret)":
-    The link recipient can only upload files, but cannot view or edit the content.
+    <img src={require("./img/extern/access-rights.png").default} alt="Access rights" width="1920"/>
 
-    <img src={require("./img/extern/access-rights.png").default} alt="Access rights" width="400"/>
+- Enter a password in the field under “Password”. A password is required, unless an administrator has changed the setting.
+- Optionally, set an expiry date.
+- After you have configured the link options, click “Copy link” to create and copy the public link.
+  To include the password, open the menu next to “Copy link” and select “Copy link and password”.
+  <img src={require("./img/extern/password-section.png").default} alt="Password section" width="1920"/>
 
-- Activate the password by entering it in the input field under “Password”.
-- The password requirements appear below the input field.
-  <img src={require("./img/extern/password-section.png").default} alt="Password section" width="400" style={{ display: "block", marginTop: "1rem", marginBottom: "1rem" }}/>
-- Here are three icons:
-  - One icon displays the password unencrypted to verify your entry.
-    <img src={require("./img/extern/password-icon-1.png").default} alt="Unencrypt password" width="400"/>
-  - The next icon copies the password to the clipboard.
-    <img src={require("./img/extern/password-icon-2.png").default} alt="Copy password" width="400" style={{ display: "block", marginTop: "1rem", marginBottom: "1rem" }}/>
-  - The last icon generates a random password automatically.
-    <img src={require("./img/extern/password-icon-3.png").default} alt="Generate random password" width="400"/>
+- The link is now created and can be shared with recipients.
+  <img src={require("./img/extern/copy-link-button.png").default} alt="Copy link" width="1920"/>
 
-- Enter a date under “Expiry date” to set a time limit for the link. Once the date has expired, the link is no longer accessible.
+- You can edit the link later by clicking the three-dot menu to the right of the link.
+  From there, you can rename the link, change the expiry date, update the password, remove the password, or delete the link.
+  <img src={require("./img/extern/link-actions-menu.png").default} alt="Link actions menu" width="1920"/>
 
-  <img src={require("./img/extern/expiration-date.png").default} alt="Expiration date" width="400"/>
-
-- If you do not enter a date, the link will not expire.
-
-## Create link
-
-- Once all options have been set, click on “Copy link” to generate the public link.
-  <img src={require("./img/extern/copy-link-button.png").default} alt="Copy link" width="400"/>
-- The link is now created and can be shared with the recipients.
-
-Now you know how you can share files and folders securely and individually with external users.
+Now you know how to share files and folders securely with external users.